Privacy Policy

1. Who We Are

LAAP Trust is a charitable organisation registered in India under Reg. No. KA/2021/7589654. We are based in Belgium through our funder LAAP Group BV, and we operate exclusively in India, supporting vulnerable individuals and families in Tamil Nadu, Kerala, Telangana, Andhra Pradesh, and Karnataka. This website is operated by LAAP Trust and managed by Aadhav Aiyer and his team.

2. What Personal Data We Collect

We collect personal data only when you voluntarily provide it to us through our forms. This includes:

• Support Application Form: Full name, date of birth, gender, national ID number, contact details, family information, financial details, health information (where relevant), and documents uploaded to support your application.
• Contact Form: First name, last name, email address, and the content of your message.
• Website Usage Data: We may collect anonymised analytics data (such as page views and browser type) through Vercel Analytics. This data does not personally identify you.

3. Why We Collect This Data

We collect and use personal data for the following purposes:

• To assess, process, and respond to support applications submitted through our website.
• To verify the eligibility and circumstances of applicants for charitable support.
• To communicate with you regarding your application or enquiry.
• To maintain accurate records of support provided as required by Indian charity regulations.
• To improve our website and services using anonymised analytics.

4. Legal Basis for Processing

For individuals in the European Economic Area (EEA), we process your personal data under the following legal bases as defined by the General Data Protection Regulation (GDPR):

• Consent: Where you have freely given consent, for example when submitting a contact form or support application and agreeing to our data processing declaration.
• Legitimate Interests: For the purpose of operating our charitable activities and assessing applications for support.
• Legal Obligation: Where we are required to retain records for compliance with applicable Indian charity law.

5. How We Share Your Data

We do not sell, rent, or share your personal data with third parties for commercial purposes. Your data may be shared in the following limited circumstances:

• LAAP Group BV: As the sole funder and parent organisation of LAAP Trust, LAAP Group BV may have access to application records for accountability and funding decisions.
• Trusted Local Contacts: In India, we may share relevant application details with local organisations or verified individuals through whom we channel support, strictly for the purpose of delivering that support.
• Legal Requirements: We may disclose data if required by law, court order, or government authority in India or Belgium.

6. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy. Support application data is retained for a minimum of five years to comply with Indian charitable trust record-keeping requirements. Contact form data is retained for up to two years. You may request deletion of your data at any time (see Section 8).

7. Data Security

We take reasonable technical and organisational measures to protect your personal data from unauthorised access, loss, or misuse. Our website is hosted on secure infrastructure. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

8. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

• Right of Access: Request a copy of the personal data we hold about you.
• Right to Rectification: Request correction of inaccurate or incomplete data.
• Right to Erasure: Request deletion of your data, subject to legal retention requirements.
• Right to Restriction: Request that we restrict processing of your data in certain circumstances.
• Right to Object: Object to processing based on legitimate interests.
• Right to Data Portability: Request your data in a structured, machine-readable format.

To exercise any of these rights, please submit your request through our Contact form. We will respond within 30 days.

9. Cookies

This website uses cookies. For full details of what cookies we use and your choices, please read our Cookie Policy.

10. Children's Privacy

Many of the people we support are children. Where applications relate to children, data is provided by a parent, guardian, care worker, or authorised representative. We do not knowingly collect data directly from children under the age of 13 without appropriate parental or guardian consent.

11. Changes to This Policy

We may update this Privacy Policy from time to time. The date at the top of this page reflects the most recent revision. Continued use of our website after any update constitutes your acceptance of the revised policy.

12. Contact

For any privacy-related questions or to exercise your rights, please use our Contact form. All enquiries are handled by Aadhav Aiyer and his assistants.